City Commission Meeting Summary - June 25, 2008
The City Commission met in regular session and took the following action (with Commissioner Katz participating by telephone):
Items 1-3, 5-10 and 13-16 - Voted 5-0 to approve the staff's recommendations presented in Consent Agenda Items 1-3, 5-10 and 13-16, taking the following action:
Item 1 - Approved the reappointment of Kathleen Brothers to serve on the City's Audit Committee to a term expiring June 2011 (as recommended by the Mayor)
Item 2 - Approved the appointment of Randy Lewis to serve on the Tallahassee-Leon County Architectural Review Board to a term expiring June 2011 (as recommended by the Mayor)
Item 3 - Approved the reappointment of Kevin Sossong to serve on the Municipal Code Enforcement Board to a term expiring June 2011 (as recommended by the Mayor)
Item 4 - DELETED FROM THE AGENDA an item relating to an appointment to the Tallahassee-Leon County Planning Commission/Local Planning Agency (brought forward by the Mayor)
Item 5 - Approve a negotiated property damage claim settlement with Eric and Christy Champion, in the amount of $83,000, pertaining to damages to their home at 316 Lexington Drive caused by a broken water main (Option 1 as recommended by the City Attorney)
Item 6 - Authorized staff to enter into task assignment agreements with Reynolds, Smith and Hills, Inc., one of the Airport's Continuing General Engineering Consultants, to provide design services for improvements to the Airport terminal, terminal parking lots, and security system (Projects #01196, 03632, and 07124), totaling $531,097 (Option 1 as recommended by Aviation)
Item 7 - Authorized staff to enter into a task assignment agreement with Kimley Horn Associates, Inc., one of the Airport's Continuing General Engineering Consultants (CSA Contract No. 1277), to provide design services for the expansion of the Airport South General Aviation Apron (Project #01196), in the amount of $99,981 (Option 1 as recommended by Aviation)
Item 8 - Approved the award of a four-year contract for installation of 230/115 KV Transmission Relay Control Panels and 12 KV Switchgear Relay Upgrades (Bid #0127-08-RM-BC) to Powerserve Technologies, Inc., low bidder meeting specifications, and authorized staff to enter into a contract for the Period July 1, 2008 through June 30, 2012, in an amount not to exceed $500,000 per year and a four-year total of $2 million (Option 1 as recommended by Electric Utility)
Item 9 - Approved the purchase of ten (10) electric distribution single-phase reclosers (Quotation #0148-08-RM-QP) from Thomas & Betts, low bidder meeting specifications, for $52,372 (Option 1 as recommended by Electric Utility)
Item 10 - Approved and authorized staff to execute a two-year extension of the three-year term contract with All Florida Electric of Tallahassee, Inc. for minor electric system modifications (Contract #1036), extending the contract through June 30, 2010 (Option 1 as recommended by Electric Utility)
Item 11 - PULLED FROM CONSENT FOR DISCUSSION a request to approve the purchase of five street sweepers (brought forward by Fleet) - SEE BELOW
Item 12 - PULLED FROM CONSENT FOR DISCUSSION a request to approve the award of a construction contract for the Kerry Forest Parkway Extension and a Joint Participation Agreement (JPA) with Leon County for its portion of the cost (brought forward by Public Works/Project Management) - SEE BELOW
Item 13 - Approved the Ox Bottom Meadows, Phase 1A Subdivision Plat, a one-lot subdivision containing 1.56 acres bounded on the north, west and south by unplatted land, and on the east by Thomasville Road (S.R. 61), planned for development as commercial business by William J. Boynton III, the owner (as recommended by Public Works/Engineering)
Item 14 - Approved the Southwood Unit 35, Phase 1 Subdivision Plat, a one-lot subdivision containing 32.03 acres, bounded on the north, south and west by unplatted land, and on the east by Capital Circle Southeast (S.R. 261), planned for development as commercial business by St. Joe Company, with William Wier as its vice president (as recommended by Public Works/Engineering)
Item 15 - Approved an expenditure for the cured in-place pipe lining (CIPP) rehabilitation of 3,625 linear feet of gravity sewer line for the Capital City Golf Course and Margaret Court neighborhoods to Southeast Pipe Survey, of Patterson, Georgia, pursuant to Orange County Bid #Y6-1077-PH, in the not-to-exceed amount of $144,210 (Option 1 as recommended by Underground Utilities)
Item 16 - Approved the minutes of the following City Commission meetings as distributed (as recommended by the City Treasurer-Clerk/Records Management):
- May 14, 2008 Regular Meeting
- May 28, 2008 Regular Meeting
Item 11 (pulled from Consent) - By consensus, deferred an item related to the purchase of five street sweepers (brought forward by Fleet)
Directed staff to bring back information on the City's street sweeping cycles and use of each piece of equipment, and potential financial impacts of cutting back the number of street sweepers to purchase only three (3) or four (4), as opposed to five (5)
Item 12 (pulled from Consent) - Voted 5-0 to approve the award of a construction contract for the Kerry Forest Parkway Extension (Bid #0065-08-ER-BC) to M of Tallahassee, Inc., low bidder meeting specifications, in the amount of $1,315,324; approve a non-scope construction change order contingency in the amount of $105,475.54, to be awarded by the City Manager if needed for these contractual services; and authorize the City Manager to negotiate and execute a Joint Participation Agreement (JPA) with Leon County for its portion of the construction cost (Option 1 as amended, as recommended by Public Works/Project Management)
Commissioner Lightsey hi-lighted this item because the Kerry Forest Parkway Extension was a long-awaited road project that was expected to relieve considerable traffic congestion on Ox Bottom Road.
Mayor Marks urged staff to put a high priority on the use of roundabouts at intersections, as he understood that they were environmentally efficient, safe, saved gas and could cost less than the use of signalized intersections.
Items 17 - By consensus, introduced Ordinance No. 08-O-52, which would amend the City Code regarding loading zones, special construction zone permits and parking meter time limits, and set the ordinance for public hearing on July 9, 2008 (as recommended by the City Attorney)
Item 18 - Voted 5-0 to approve Task Order 2008-01 with Navigant Consulting, Inc., the City's DSM Consultant, to provide additional demand side management (DSM) technical, policy and contractual support at a cost not to exceed $95,000 (Option 1 as recommended by Energy Services)
Item 19 - Voted 5-0 to approve the execution of a grant agreement with the Northwest Florida Water Management District (NWFWMD) for the reimbursement of $500,000 of construction expenses in support of the Advanced Wastewater Treatment (AWT) and Water Reuse Facilities under the NWFWMD Water Protection and Sustainability Program (Option 1 as recommended by Underground Utilities)
Item 20 - Held a public hearing on Ordinance No. 07-Z-43, introduced on August 29, 2007, which would rezone a 508-acre parcel located at the southeast corner of the intersection of Fleischman Lane and Centerville Road from CPA (Critical Planning Area) to Canopy Planned Unit Development (PUD) (PRZ #070015) (applicant: CNL Tallahassee I, LLC; agent: Moore Bass Consulting, Inc.); by consensus, continued the public hearing on this ordinance to August 20, 2008 (Option 1 as amended as recommended by Planning)
There were no speakers on this item.
Item 21 - Held a public hearing on Ordinance No. 08-O-24, introduced on May 28, 2008, and voted 4-0 (Commissioner Katz absent) to adopt the ordinance, providing for the appointment of the Affordable Housing Advisory Committee, and its duties and responsibilities, as required by State Housing Initiatives Partnership (SHIP) Rule and Statute; adopt Resolution No. 08-R-14, appointing the members of the Affordable Housing Advisory Committee; and approve the Affordable Housing Advisory Committee Bylaws (Option 1 as recommended by Economic & Community Development)
There were no speakers on this item.
Item 22 - Held the first of two public hearings on Ordinance No. 08-O-30, introduced on May 28, 2008, which would amend the Land Development Code Development Standards Matrix to disengage the University Transition district and modify standards applicable to the Activity Center district; and announced the second and final public hearing on the ordinance set for July 9, 2008 (Option 1 as recommended by Planning)
There were no speakers on this item.
Item 23 - Held the second and final public hearing on the adoption of the Annual Action Plan (AAP) and proposed projects included for FY 2008-2009; and voted 4-0 (Commissioner Katz absent) to approve the submittal of the AAP and grant request to the U. S. Department of Housing and Urban Development (HUD), and authorize staff to negotiate and execute contracts for programs and projects listed in the FY 2009 Grant Funding Summary spreadsheet (Option 1 as recommended by Economic and Community Development)
Discussed the fact that The Shelter (homeless shelter) had not been included for AAP funding due to the lack of federally-required data on services provided, and urged City staff to continue working with The Shelter's professional staff to encourage the collection of data on their clientele, as required of all agencies receiving federal funding
Directed staff to bring back a reassessment of the $30,000 that the Commission had allocated to The Shelter in 2007 to repair its air conditioning system but had not been disbursed because of The Shelter's non-compliance with federal requirements (The Shelter repairs were made from another source.)
There were no speakers on this item.
City Commission Information and Sharing of Ideas
The Commission confirmed with staff that a City Commission Budget Workshop was scheduled for 9:00 a.m., Tuesday, July 1, 2008, and suggested that the City Manager significantly minimize the number of staff personnel attending the budget meetings. (The 7/1/08 City Commission Budget Workshop will be televised and can be viewed at http://www.talgov.com/communications/wcot.cfm. To listen to the in-house radio broadcast, tune to FM radio 92.3.)
Commissioner Lightsey invited review of the City's website http://www.talgov.com/dncs/fnc/spon.cfm for details of the City of Tallahassee hosting for the first time the 12th Annual Florida Neighborhoods Conference this Thursday through Saturday, June 26-28, at the Tallahassee-Leon County Civic Center, noting that Former U.S. Senator and Florida Governor Bob Graham was scheduled as a keynote speaker at the 3:45 p.m. session on Thursday.
CTC:RM:ecg:06-27-08